COVID-19 Information

Updated April 7th, 2021

With the health and safety of our campers and staff as our top priority, Agassiz Village staff will work diligently to continuously update our plan for opening our camp for campers on July 5th. We will continue to monitor guidelines and updates provided by the State of Maine, the Commonwealth of Massachusetts, local authorities, The Center for Disease Control (CDC), as well as Summer Camp recommendations set forth by the American Camping Association (ACA).

 

We are implementing many new safety procedures this year due to COVID-19. We feel the best way to keep our campers and staff healthy is to create a “bubble” around camp. This starts with you on the lead up to camp and continues as we screen & test our staff and campers. We are proactively limiting exposure to COVID-19 as best as we can from outside influences. There will be enhanced cleaning procedures in place which will be monitored by Facilities Manager, Camp Director & Registered Nurse. There will also be an additional focus placed on good hygiene practices.

 

Prior to Camp

To all our parents and supporters, you are our partners in this plan, and communication is KEY!

We are asking that you…

  • Please monitor your camper’s health in the week leading up to camp. We recommend doing daily temperature checks for 10 days prior to camp drop off.

  • If your camper exhibits signs of COVID-19 in the lead up to camp, please seek medical attention to access COVID-19 testing as recommended.

  • DO NOT bring your camper to camp if they are sick or exhibit any COVID-19 symptoms which include Cough • Shortness of breath or difficulty breathing • Fever • Chills • Repeated shaking with chills • Muscle or body aches • Headache • Sore throat • New loss of taste or smell • Congestion or runny nose • Nausea or vomiting • Diarrhea

  • If anyone in your household has been exposed to someone who has tested positive for COVID-19 in the 10 days leading up to camp, you must provide documentation that your camper has tested negative to COVID-19 prior to arriving at camp.

  • Please stay home/self-quarantine and practice safe social distancing as much as possible in the 10 days prior to your camp session.

 

Enhanced Screening

Every year, the health center staff at Agassiz Village conducts initial health screenings for all staff and campers on arrival. This year we will be conducting temperature checks, prior to admittance onto the bus. In addition to the health screening on opening day, we have daily cabin checks for each camper to check-in on how they are doing and ask basic health and hygiene questions.

 

Testing

We are hoping that all Agassiz staff will be vaccinated before the start of camp, however we understand that many things are out of our control. Therefore, we are making plans to test all staff and campers using 15-minute rapid antigen tests upon their arrival to camp. We will also do another 15-minute rapid antigen test on the 4/5th day of the camp session. We are asking that campers and staff also get tested 3-5 days prior to camp, if possible. We are working with several organizations to source testing and will continue to monitor as other options may be viable throughout the next 2 months.

 

Safety with our Staff

In previous years, all of our staff attended a one-week intensive training, which occurred 7 days prior to campers arriving. This year we have extended this training to last 10 days, as we felt it was important to extend training so that staff would be quarantined at camp for 10 full days and received additional training related to COVID-19 prior to camper arrival. It also allows our staff to be on site to monitor symptoms of illness prior to campers arriving on site. 

 

If staff are not able to be vaccinated prior to their arrival on camp, we will implement testing for COVID-19 upon their arrival and will follow the same daily checks as campers. All staff will be evaluated by one of our nurses, if they exhibit any COVID-19 symptoms. 

 

Upon arrival at camp, staff will be restricted from travelling off-site, unless special accommodations have been approved by the Nurse & Camp Director. Their periods of time-off will be spent in various designated areas around the camp property, thus limiting outside exposure.

 

Nurses On-Site

Agassiz Village has one full time registered nurse that resides at camp all summer. In addition, we have several volunteer nurses and EMTs who will be on site for each session. Any camper or staff member exhibiting symptoms of illness will be seen by one of our nurses. If the nursing staff determine that a person has symptoms of a contagious illness, the person will be taken to our isolation area until such time that the symptomatic person can be evaluated by a doctor and/or transferred off of camp, if needed. If exhibiting specific COVID-19 symptoms, the camper will be required to be collected and sent home until confirmation that they are COVID-19 negative.

 

Increased Cleaning & Hygiene Measures

The camp director in collaboration with the Camp Nurse, and Facilities Manager are creating steps to monitor the implementation of our cleaning and sanitizing policies as directed by the CDC. These measures include:

  • Prior to camp, all common areas will be sprayed using a fog sanitizing sprayer which is an EPA registered, water-based antimicrobial shield applied to surfaces to inhibit the growth of microbes 

  • Efforts will be made to disinfect camper/counselor belongings prior to moving into cabins.

  • Daily spraying of cabins and bathrooms with cleaning agents that kills bacteria and viruses. This is in addition to our daily cleaning of the cabins and washrooms for inspection.

  • Camp equipment will be cleaned after each use (footballs, pens, pencils, art supplies).

  • Regular cleaning and disinfecting objects and surfaces (such as doorknobs & railings, etc.) high-traffic & high-touch areas of camp.

  • Hand sanitizer stations will be available every 20ft so there should always be opportunities to wash and sanitize your hands. 

  • We will also coach campers on personal hygiene, cleanliness and the recommended protocol for personal space which include:

    • Proper handwashing and frequency

    • Covering mouth or nose when sneezing and coughing

    • Limit sharing

    • Encouraging fist/elbow bumps to discourage high fives.

    • Encouraging mask wearing and social distancing from those outside their cabin group.

 

Safety and hygiene have always been a priority at Agassiz Village, and we will continue to communicate the importance to our campers, parents and staff.

 

Activities and Programs

Despite all the new health and safety measures in place, we still want camp to feel like camp. Campers will be able to enjoy all of the regular activities that camp has to offer. However, there will be restrictions in place in terms of who they can interact with. Agassiz views cabin as a family, a group of campers who share a cabin, a bathroom, and a table. Each cabin is part of a village with those villages being in their own “pod”. We will limit the interaction between villages as best we can, while also offering a chance for kids to meet and socialize with everyone at camp. Staff will be mixing between pods in order to teach activities and programs. In those instances, social distancing and face coverings will be used.

 

Face Coverings

We REQUIRE that all campers bring multiple face coverings (mask, bandana, buff, etc.) to camp. Agassiz will provide adequate face covering to those who misplace, break, or damage their masks while at camp. Staff and campers are required to wear a face covering for any indoor activities. When outside, face coverings will be required when pods are unable to physically distance themselves from others.

 

For the health and safety of campers and staff, we will not require face coverings during any water-based activity, or if the campers are taking part in physical activity on extremely hot days. If a counselor or camper begins to exhibit any COVID-19 symptoms, he/she will be asked to wear a face covering and immediately report to the nurse.

 

Food Service

We are taking extra measures in our food service to protect our campers and staff. We are working with local and state health departments, following CDC guidelines, and adhering to and/or exceeding industry best practices for the safety and cleanliness in our food handling area.

  • The outside packaging of our food service deliveries will be cleaned upon arrival, prior to entrance into our kitchen or storage areas.

  • All staff will wear gloves/masks while preparing food and serving.

  • Campers will be reminded of physical distancing while in line for meals with markers on the floor spaced 6 feet apart.

  • All meals will be served cafeteria style to campers/staff. This also includes the fruit bar, salad bar and condiments.

  • Meals will be served with our regular dishes and utensils but will be sanitized. Everyone is encouraged to fill and utilize personal water bottles at meals.

  • All tables and chairs will be cleaned and disinfected between each use.

  • Counter surfaces are cleaned routinely with restaurant-grade cleaning solution.

  • At the end of each day, the entire dining hall and kitchen will be sprayed with anti-bacterial/anti-viral cleaner.

Packages and Mail

On a daily basis, camp receives many packages for our operations. When packages arrive at camp, we will wipe them down prior to moving inside a building or distributing. Staff will wear gloves and/or wash hands after handling any packages. Camp staff will wait 24 hours before distributing camper and counselor mail. Office staff will wear gloves when sorting and handling mail.

COVID FAQ’s

 

What is different in 2021 due to the pandemic?

Agassiz is running at a reduced capacity. This is to ensure each camper has at least 6ft of distance between them and another camper when sleeping. There will be restrictions on camper interaction which is outlined above. Key points: face coverings, social distancing enhanced cleaning and screening.


Will camp still be fun?

YES! We will still hold all of our camp activities and events, but they might look a little different. We are working hard to navigate the pandemic and implement ways to keep the magic of camp alive.

 

Can I register my child for multiple sessions?

Yes, campers are still eligible for two of camp sessions.


Will my child need to quarantine or be tested due to travel restrictions?

If your camper exhibits signs of COVID-19 in the lead up to camp, please seek medical attention to access COVID-19 testing as recommended. DO NOT bring your camper to camp if they are sick or exhibit any COVID-19 symptoms which include Cough • Shortness of breath or difficulty breathing • Fever • Chills • Repeated shaking with chills • Muscle or body aches • Headache • Sore throat • New loss of taste or smell • Congestion or runny nose • Nausea or vomiting • Diarrhea

 

If anyone in your household has been exposed to someone who has tested positive for COVID-19 in the 10 days leading up to camp, you must provide documentation that your camper has tested negative to COVID-19 prior to arriving at camp. Please stay home/self-quarantine and practice safe social distancing as much as possible in the 10 days prior to your camp session.


What if our family changes their mind about camp this summer, or public health requirements mean we cannot attend? Will we get a refund?

If Agassiz Village is unable to run in person camp due to reasons beyond our control such as public health requirements, we will offer a full refund.


What will our family need to do to help keep camp safe for everyone?

Our families are our partners in this plan, and communication is KEY! We are asking that you…

  • Please monitor your camper’s health in the week leading up to camp. We recommend doing daily temperature checks.

  • If your camper exhibits signs of COVID-19 in the lead up to camp, please seek medical attention to access COVID-19 testing as recommended.

  • DO NOT bring your camper to camp if they are sick or exhibit any COVID-19 symptoms which include Cough • Shortness of breath or difficulty breathing • Fever • Chills • Repeated shaking with chills • Muscle or body aches • Headache • Sore throat • New loss of taste or smell • Congestion or runny nose • Nausea or vomiting • Diarrhea

  • If anyone in your household has been exposed to someone who has tested positive for COVID-19 in the 10 days leading up to camp, you must provide documentation that your camper has tested negative to COVID-19 prior to arriving at camp.

  • Please stay home/self-quarantine and practice safe social distancing as much as possible in the 10 days prior to your camp session.


Won’t a COVID-19 vaccine be available by the summer? If so, will vaccines be required?

We are unsure about the rollout plan for the COVID-19 vaccine, specifically the timeline on when our staff and campers will have access to vaccinations. In the event that vaccines are available and widespread, it will be a requirement for staff to have been vaccinated prior to the start of camp. If the rollout of the vaccine allows your family to be vaccinated, then a COVID-19 vaccine will be required to attend camp.

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