Weddings & Rentals

Our Dining Hall is one of the largest free-standing log cabin structures in the world. The building is rich in history and makes for a great rustic setting for any event. Plan your special day at Agassiz Village knowing you will make a difference in a child's life.
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Wedding & Event Fees
Celebrate your special day knowing your fees help send deserving children to overnight summer camp.
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FAQs
Frequently Asked Questions
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Event Guidelines
Learn about the guidelines for use of our facilities.
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Event Inquiry

Wedding & Rental Fees

As a small non-profit, we value your support and your enjoyment of our facilities and scenery. Our mission focuses on providing a safe and fun environment for underserved youth in a summer camp program setting. 99% of our campers receive some level of financial aid to attend our camp. Additional donations to Agassiz Village are always welcome!

Rental Fees
$3,000

Includes:

Use of the Amphitheater for your ceremony

Use of a Bridal Party Changing Area

Use of the dining hall and grounds immediately surrounding the hall for your reception 

The kitchen is no longer available. However, a refrigerator and ice machine is accessible as part of the rental.

Facility Use Guidelines

Welcome to Agassiz Village!

Our mission focuses on providing a safe and fun environment for underserved youth in a summer camp program setting. 99% of our campers receive some level of financial aid to attend our camp during the summer. The fees you pay go directly to support these kids. Please take special care with our facilities and equipment, knowing that every dollar diverted to repairs may cost a child the opportunity to go to Agassiz Village’s summer camp. Please be sure to inform our staff of any damages or problems.

As a small non-profit, we value your support, as well as your enjoyment of our facilities and scenery.  The Agassiz Village community appreciates any help you can give to “leave the place in better condition than when arriving!” Additional donations to Agassiz Village are also always welcomed.
 

AV Dining Hall & Lawn

Our dining hall is one of the largest freestanding log cabin structures in the world. The building is rich in history and makes for a great rustic setting for any event. The building has two bathrooms, a commercial kitchen, a wrap-around porch and a large lawn. The rental of the building includes the use of our tables and benches, which can seat up to 250 people. You are welcomed to bring in your own tables and chairs; however, you are responsible for moving existing tables and benches and returning them to their original position. You may bring in decorations; however you are not allowed to nail anything to the walls. There is no heat in the dining hall.

Catering & Kitchen Use

We do not provide catering and the kitchen is no longer available for use for weddings. However, you will have access to a refrigerator and ice machine outside the kitchen area.

Bridal Party Dressing Area

Agassiz Village can provide a building near the Dining Hall for the Bridal Party to get ready prior to the wedding upon request. This building has a shower and three dressing rooms and is a short, paved walk to the Dining Hall. It is handicap accessible and has air conditioning. Its use is included with your wedding rental fee.

Amphitheater

The Warren H. Burroughs Outdoor Amphitheater is our newest addition and can be used for your ceremony. It seats about 275 people and has a large stage that overlooks beautiful Lake Thompson. The use of the Amphitheater is included with your wedding rental fee.

AV Dining Hall & Lawn Use & Restrictions

  • The Dining Hall accommodates up to 250 people, which is the limit for an event at our facility. You are welcome to bring in your own tables and chairs if it is more suitable for your event. Please return our tables to their original arrangement.
  • The Dining Hall includes the use of the wrap-around deck that overlooks beautiful Lake Thompson and Mt. Washington.
  • The use of outdoor space for tents and ceremonies is available upon request and approval of the Agassiz Village Executive Director. Set up and take down must be within contract dates. YOU MUST NOTIFY AGASSIZ VILLAGE OF THE EXACT LOCATION FOR ANY OUTDOOR ACTIVITIES (including tent, table and chair placement) AT LEAST 30 DAYS PRIOR TO YOUR EVENT DATE. Otherwise, we are not responsible for the condition & last minute preparation of the space.
  • There is no heat in the building and the use of any heat sources is prohibited.
  • No open flames are allowed in or around the buildings except in areas designated by Agassiz Village.
  • All furniture (including picnic tables) can be arranged or stored to suit your event. HOWEVER, THEY MUST BE RETURNED TO THEIR ORIGINAL LOCATION OR AS INSTRUCTED BY AGASSIZ VILLAGE STAFF.
  • Absolutely no glass, glass bottles, etc. in any of the buildings (except the Dining Hall) or on the camp grounds, especially at the waterfront area.  USE PLASTIC!
  • ALCOHOL USE:  Agassiz Village highly recommends the use of a trained and certified server for alcoholic beverages. Adults, 21 & older, are asked to be safe and discreet with alcoholic beverages both outdoors and indoors on camp.  Please do not throw containers in the fire pits or into an open trash receptacle. 
  • You are responsible for ensuring that your invited guests are safe throughout the event.  You will be responsible for any Agassiz Village property that is damaged or stolen by your guests.
  • REMOVE ALL TRASH!  Your group is responsible for removing trash from ALL sites that you use. All trash must be taken to the dumpsters, which are located behind the Dining Hall.
  • Do not flush any foreign materials down the toilet.  Feminine products, trash, paper towels, etc. will damage the septic system.
  • The Client must obtain Professional Liability Insurance for the Facilities in an amount of no less than one million dollars ($1,000,000) covering personal injury and property damage.
  • Agassiz Village recommends that all groups using our facilities have a First Aid/CPR trained individual attending.
  • We must receive proof of insurance from any vendors doing business on your behalf at our venue, including caterers, photographers and DJs) at least 30 days prior to your event date.

Kitchen Use & Restrictions (Overnight Rentals only)

Agassiz Village’s Dining Hall has a full commercial kitchen, which can be used for your event for an additional fee. The kitchen includes a full complement of equipment, including a large, walk-in cooler, stoves, and warming racks. There is limited availability of cooking accessories, such as chafing dishes, pots and pans.

  • Agassiz Village will provide a staff person for the day of the event. The staff person will ensure that the equipment is used properly, and kitchen remains safe and well-maintained during use.
  • Our dishes and utensils are of “camp quality” and may not be suitable for your special event.
  • The kitchen is available for use by you or a caterer hired by the contract signee. You must present a proof of insurance from the caterer no later than thirty (30) days prior to the start of your event.
  • All dishware, utensils, pots, pans and equipment MUST be cleaned and placed back in designated areas. The kitchen has a commercial dishwasher for your convenience.
  • The walk-in cooler MUST be cleared of any food items at the conclusion of your event.
  • Agassiz Village does not provide plastic wrap, foil, or other food storage materials. Please plan accordingly and notify your caterer of this restriction.
  • The walk-in cooler will be available for food storage the day before your event date.

Event Parking & Vehicle Restrictions

  • PARK IN DESIGNATED AREAS ONLY: Agassiz Village will inform you of designated parking areas. Please inform your guests where to park prior to arrival. Parking in undesignated grass areas and fields can cause damage that will result in the loss of your security deposit.
  • Vehicles must travel on paved or gravel roads only.
  • Vehicle access to the Waterfront is prohibited without consent of the Agassiz Village Executive Director.      Arrangement should be made in advance if vehicle access to the waterfront is required.
  • Access roads to Agassiz Village’s property and buildings must remain unblocked at all times to allow for      emergency vehicles.
  • Speed limit on Agassiz Village property is 5 mph. Please obey for safety sake.

Waterfront Guidelines

  • A certified lifeguard approved by Agassiz Village is required for use of the waterfront for in-water activities (including access to the docks). One lifeguard for every 25 swimmers is recommended.
  • Swimmers should be assessed for their abilities before entering deep water designated by the surrounding docks.
  • Only swim in designated areas as defined by Agassiz Village staff.
  • The use of boats and canoes must be approved by the Agassiz Village Executive Director or Camp Director prior to use.
  • No glass, cigarettes or trash are permitted at the waterfront.
  • Flotation devices can be provided upon request.
  • No vehicles are permitted at the waterfront.
  • No fires are permitted at the waterfront

Overnight Use

  • Only use areas designated in the contract for overnight accommodations
  • Quiet hours are from 10:00 pm to 8:00 am
  • We recommend that you take the time to know where building exits are in case of emergency.
  • There is no heat in the buildings and the use of any heat sources is prohibited.
  • All buildings must be left in broom swept condition with all trash removed. This includes common areas (i.e. hallways, bathrooms, and lounges) and kitchens (i.e. dishes and food).
  • Please do not write (or carve) on the walls or add to any existing graffiti in the buildings.
  • Report any maintenance issues to the Facility Manager as soon as possible.
  • Do not flush any foreign materials down the toilet.  Feminine products, trash,paper towels, etc. will damage the septic system.
  • The shower houses are available for use as part of the overnight accommodations.

Frequently Asked Questions

How do I determine what dates are available for our event?
You can view the online calendar on the Weddings & Rentals page or call our office at 781-860-0200.

How much time do I have for my event?
Your rental fee includes:
4 hours on the Friday evening prior to your event for set up
5 hours the day of your event on Saturday
4 hours on the Sunday following your event for clean up

You can extend your event time for $100 per additional hour.

How late can my event go?
The stop time for all events is 10:00 PM.

Can I have my wedding ceremony at the facility?
Yes. The rental fee includes use of hall or outdoor space immediately surrounding the hall for your ceremony.

Can I use my own caterer?
Yes. Agassiz Village does not provide any catering services.

How many people does the dining hall hold?
The dining hall holds a maximum of 250 people with available seating for 225 people.

What are the dimensions of the reception space and table size?
The reception space is 108 feet by 72 feet and the tables are 3 feet by 12 feet.

How do I book a date for my event?
First, we would like you to visit the facility to see our amenities. Once you have decided to have your special day at Agassiz Village, please call the office to confirm an available date. Then fill out the Event Inquiry Form on our website and we will create a contract for you.

Who do I contact to scheduled a visit?
Call our Lexington, MA office weekdays from 9:00 am–5:00 pm or email Cliff Simmonds at csimmonds@agassizvillage.org.

Wedding & Venue Photos